An exciting opportunity has arisen to join one of the world's most successful, purpose-led businesses, our client, a leading global FMCG company with Brands such as Dove, Knorr, Persil and Magnum, as a PA to EVP based at their iconic Head Office in Blackfriars, London (will involve a mix of working from home and working from the office).
This is a full-time temporary role to last for 3 months (with the potential this could be extended), working a 36.25-hour week, to start ASAP. This role is paying up to 48,000 per annum, pro rata, depending on experience.
This role is a unique chance to work with a business leader who is not only leading our renowned Global Marketing team but also pushing for real change through leadership of our Equity, Diversity and Inclusion team. By supporting at this level, you will be able to directly impact our efforts towards excellence in Marketing and ensuring equity and inclusion for all of our workforce.
You will also be supporting this business leader with their exciting external non-executive board roles and responsibilities, working with organisations such as IKEA, the V&A Museum and the Unstereotype Alliance with UN Women.
The Global Marketing team strive to develop UL's marketing capabilities, promote creative excellence, innovation excellence and the removal of stereotypes from advertising. On the EDI side, the team are passionate about delivering their strategy to ensure inclusion for all in UL, with clear goals to improve diverse representation and remove barriers.
Key Accountabilities
- Screening, redirecting and responding to e-mails as appropriate. This may include typing general email correspondence and reports.
- Organization of international and local travel, including preparations of itineraries, visa applications, together with the management of out-of-office requirements
- Organizing local and international meetings on site or offsite, including coordination of country visits and LT meetings. This may include visitor management, catering, etc.
- Complex diary management - arrange meetings on a daily basis, both virtual and in person and reschedule if needed
- Preparation of PowerPoint presentations, Excel spreadsheets, reports and materials for meetings
- Liaison with internal customers and external contacts - developing knowledge of key individuals, including PA Network
- Proactively tackling issues related to administrative processes to ensure speed and efficiency, improving them for the leader and UL as a whole
- Processing expenses and invoices using relevant systems
- Responding to queries and requests for information from UL Execs, Business Partners and stakeholders on an ad hoc basis based on priorities set together with the leader
Key Skills Required
- This role requires proven experience as a Personal Assistant or top-level secretary and preferably experience working in a global organization.
- Critically, you must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and have previous experience working with a large number of stakeholders internally and externally.
- Excellent in Microsoft applications including Outlook, Word, Excel, Power Point, SharePoint/One Drive and MS Teams.
- Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
- You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.
- Initiative to think proactively how to support the leadership team to be as efficient as possible in using their time.
- Comfortable working independently with numbers, budgets, meetings agendas and minutes
- You must be trustworthy and sensitive when exposed to confidential information.
