Executive Assistant and Office Manager

This position is multifaceted and demands flexibility and a strong commitment to delivering results in a fast-paced environment. As a crucial member of our central support team, you will oversee office management and serve as an executive assistant to the senior leadership team.

Executive Support for Leadership Team:

• Calendar Management: Handle calendar management for the executive team.
• Meeting Coordination: Arrange meetings, prepare agendas, collate reports, take minutes, and follow up on action items.
• Email and Document Management: Respond to emails and handle document requests on behalf of executives.
• Event Organisation: Coordinate various events, including annual sales kick-off meetings and staff functions.
• Travel Arrangements: Organise travel arrangements and itineraries as needed.
• Expense Management: Manage expense claims and maintain records of credit card receipts.

Office Management:

• Reading Office Support: Oversee all aspects of office management, primarily supporting our Reading office. Additionally, they provide remote office administration.
• Landlord Relationships: Maintain relationships with landlords to ensure smooth functioning of all office spaces.
• Line Management: Supervise the office administrator.
• Ad-Hoc Requests: Address any ad-hoc requests that arise.

Requirements:

• Strong Organizational Skills: Demonstrated ability to handle multiple tasks and prioritise effectively in a dynamic environment with competing priorities.
• Effective Time Management: Proficiency in organising and coordinating concurrent projects, calendars, and meetings.
• Exceptional Interpersonal Skills: Ability to build positive working relationships with key stakeholders.
• Communication Proficiency: Excellent written and verbal communication skills, including proficiency with office productivity tools.
• Adaptability and Team Player: Willingness to adapt to changes and collaborate as a flexible team member.
• Confidentiality: Ability to maintain confidentiality regarding company and employee information.

Benefits:

• 40,000 - 45,000 per annum
• Hybrid - 2 days in the office, 3 days at home
• 25 days annual leave
• Death in Service
• Pension
• Healthcare
• Company Bonus (dependent on company performance)
• Cycle to work scheme

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