Receptionist (part time)

JRRL are looking for a part time Receptionist/Office assistant, with flexible hours to join their client in London Bridge. The ideal candidate will have previous experience within facilities/ office maintenance and will be responsible for the effective running of the office, ensuring a first-class experience for all staff and visitors.

Main Duties for the Receptionist/Office Assistant:

• Assisting in the management of office space to create a safe and welcoming working environment, liaising with the building reception team and the office cleaners when necessary.
• Ensuring that on-site cover is always available.
• Being first point of contact for office related matters for all colleagues and visitors.
• Assisting Manager in keeping processes and procedures updated and preparing for Compliance meetings.
• Ensuring that office stock is always well maintained (kitchen supplies, bathroom, office stationery, etc.), tracking against the budget.
• Supporting the Office and Compliance Manager with office Health and Safety matters.
• Completing the office checklist monthly, reporting findings and completing resulting actions where appropriate (e.g. organising PAT testing, fire extinguisher testing, recalibration of on-site equipment etc).
  • First Aider and Fire Marshall.
  • Arranging and coordinating meetings, including collating presentations into PowerPoint presentations.
  • Support social and corporate events as required.

Person Specification for the Receptionist/Office Assistant:

• Previous experience in facilities/ office management/ scheduling repairs/ office space management or acting as the go-to person in these matters.
• Well-developed interpersonal skills and the ability to communicate confidently at all levels of the organisation.
• Knowledge of dealing with confidential information in a secure manner.
• Problem solving and decision-making skills.
• Literacy in Microsoft applications, such as Outlook, Word, Excel, and PowerPoint.

This receptionist is an exciting role in a company who are committed to providing a welcoming environment for its employees. In return, you will be offered a wide range of benefits including 25 days holiday (with the option to buy another 5), a yearly bonus, social days out and a generous pension scheme. This is a part time role, 20 hours per week with flexible hours.